The Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine is looking for an administrative assistant to provide high level administrative support to the Emphysema Research Center, faculty and staff. The incumbent will be responsible for coordinating research participant visits, maintaining faculty and center outlook calendars, greeting visitors, maintaining Center records, data entry and basic office duties. Assist with grant submissions. Will arrange travel and prepare reimbursements for the Center's faculty following UPMC and University of Pittsburgh guidelines. A qualified candidate should be proficient in using the Microsoft Office Suite, have strong organizational and communication skills, and a minimum of 3 years experience in a related field.
Performs administrative assistant support work of moderate complexity.
Will maintain multiple outlook calendars. Will schedule conferences and prepare the room set-up, AV equipment for conference and clean up after the conference. Will build itineraries for recruits and visitors to the Division. Make travel arrangements (air, hotel, ground, and conference registrations) for faculty, staff, and incoming recruits. Will submit expense reports for travel reimbursement via Pitt and UPMC applications. Assist with manuscript preparation, managing reference libraries, biosketch requests, credentialing, licensure, certifications, UPP privileges, CME. Carry out general office duties, such as answering incoming phone calls, greeting visitors, filing, preparing study participant packets, organize, prep and pack files for off-site storage, distributing mail and interdepartmental mail runs. Process purchase orders and invoices in Panther Express for consulting companies. Maintain inventory and ordering of office supplies.
Must be able to sit/stand for up to 8 hours.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant II
Job Family: Administrative Support
Job Sub-Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 3
Work Schedule: Monday - Friday; 8am - 4:30pm
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: TBD Based Upon Qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Cover Letter
...hardworking Part-Time Houseman to support our housekeeping and maintenance teams in maintaining a clean, organized, and welcoming hotel environment. This role is essential in... ...litter. Qualifications No prior experience or training required; on-the-job training...
Performance Foodservice is seeking a dedicated CDL A Shuttle Driver to join our dynamic team, facilitating the efficient transportation of food and food-related products across our extensive network. This role is pivotal in ensuring that high-quality service and timely...
...Company Description Welcome to Blue Ridge Mountain Pizza, LLC doing business as Domino's ! Operating stores in Chattanooga,... ...looking for exceptional people who want to be part of the best pizza delivery company in the world! You will be responsible for taking...
...POSITION PURPOSE AND SUMMARY The Housekeeper position must demonstrate and promote a strong... ...commitment to providing the best possible experience for our guests. The position is... ...Assisting with cleaning other areas of the hotel as assigned by the manager including but...
Housekeepers at Hueston Woods Lodge are responsible for maintaining the cleanliness of lodge... ...Vacuum, sweep, dust, and clean rooms to hotel standards* Inspect room for safety hazards... ...as assigned Qualifications* No experience necessary* Attention to detail *...