Administrative Assistant - Boston, MA
We are seeking candidates for an Administrative Assistant position with a leading investment management firm located in Boston, MA. The Administrative Assistant will be responsible for supporting senior management, managing complex calendars, overseeing scheduling, logistics, and issue resolution, and coordinating cross-departmental meetings and events. The ideal candidate will have 2-4+ years of administrative and event management experience within the financial services industry, preferably.
This is a 6+ month contract position that will pay $30-34/hr (depending on experience) within a 40-hour workweek. This position offers a hybrid work model, onsite 3 days per week, remote 2 days per week.
Responsibilities:
Assist senior leadership with developing and refining PowerPoint presentations for department leadership meetings.
Coordinate meeting schedules and agendas across U.S. and international teams.
Facilitate weekly planning sessions with senior leaders to ensure calendars accommodate meetings, strategic discussions, travel, and conference participation.
Partner with the AV team to manage technical logistics for internal and external meetings and events.
Collaborate across departments to coordinate meeting logistics and improve overall meeting processes.
Prepare and distribute department reports, including status updates as needed.
Support onboarding for new hires and internal transfers, including equipment coordination.
Process expense reports for department leaders in accordance with company policies.
Coordinate catering and logistics for meetings and events.
Qualifications:
Bachelor’s degree in Business Administration or related field required.
2-4+ years of experience in an administrative or operational support role, ideally within an Investment Management or financial services environment.
Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
Proven ability to manage complex calendars for multiple senior leaders, including scheduling meetings, coordinating calls, and resolving scheduling conflicts.
Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills with the ability to collaborate effectively across teams and with individuals at various levels of the organization.
Detail-oriented with strong problem-solving capabilities and effective time management skills; able to work both independently and collaboratively.
Demonstrated ability to adapt in a fast-paced environment and adjust priorities as business needs evolve.
If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com.
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